Village Transparency

The Website Transparency Policy was approved by the Village Board on October 20, 2011. The policy provides guidance on how the Village of Lombard ensures municipal matters are approached in an accountable and transparent matter, with emphasis on openness, ethics, and fiscal responsibility.

The following information has been added, as well as a status of when the remainder of the items will be ready for publication. Thank you for you patience as we prepare the information for the website. Please note: When searching a PDF file, choosing the "control" "f" keys will allow you to "find" specific items by searching the document. Simply type the word or phrase you are searching for in the pop-up box that appears after hitting "control f."

Guidelines

1. Elected & Administrative Officials

The Village website shall include contact information, including name, phone number, and an electronic contact method for all elected officials, the Village Manager, and the head administrator for each Village department.

Elected Officials | Administrative Officials

2. Meeting Information

The Village website shall include notices and agendas, as available, for all future public meetings of the Village Board, along with board packets and minutes. This information shall remain available on the Village’s website for five years. The Village calendar shall include the tentative dates of Village Board meetings at least one year into the future. Meeting dates may be changed, and meetings may be canceled, subject to the requirements of the Open Meetings Act.

3. Public Records

The Village website shall include the name, address, phone number, and an electronic contact method for the Village Freedom of Information Act (FOIA) Officer, along with the address, phone number, and electronic submission method for FOIA requests. The Village website shall also include the FOIA process response time and any fees charged by the Village in connection with FOIA requests and responses.

Freedom of Information Act

4. Budgets

The Village website shall include the detailed budget for the current-year, along with the detailed budgets for the prior 4 years.
Budget Information

5. Financial Audits

The Village website shall include the Village’s annual financial reports (AFRs) for the past 5 years. The Village website shall also include any special project report results – such as for TIF districts and special construction projects – audit schedules, and program performance audits. This information shall remain available on the Village’s website for five years.
Annual Financial Report (AFR) Information

6. Expenditures

The Village website shall include the Village’s checkbook register and credit card expenditures to all individuals and third-party vendors – including name of payee, description of expenditure, and amount of expenditure – for the past 5 years.
Annual Treasurer’s Reports

Accounts Payable Approval Reports by Calendar Year

7. Salary & Benefits

The Village website shall contain the total wages for each individual by position and benefits, including but not limited to, health insurance, life insurance, and pension. This information shall be updated at the end of each calendar year and shall remain available on the Village’s website for five years. The Village shall also provide all salary and benefit information in accordance with Public Act 97-0609 and as required by State Statute.

IMRF “Employer Cost & Participant Information” webpage (available via this link)

8. Contracts

The Village website shall include the following: open bids & proposals for all contracts for over $20,000, along with where and how to submit a bid or proposal; all approved vendor contracts for over $20,000, along with bids for those contracts, if applicable, and union contracts. Proprietary proposals will not be placed on the website. This information shall remain available on the Village’s website for five years.

Vendor Contracts by Calendar Year

Union Contracts

Bids

9. Lobbying

The Village website shall include the names of any lobbying associations that the Village helps or previously helped to fund in the past 5 years, whether through association or membership dues or otherwise, and any contracts with any lobbying firms in the past 5 years.

Lobbying Firm Contracts

Associations & Memberships

10. Taxes and Fees

The Village website shall include the following: a central page showing the tax rate for all major Village revenue sources – property, income, sales, etc.; a detailed listing of all Village revenue sources; and, a fee schedule showing all Village fees on residents and business.

Amusement Tax

Building Division Permit Fees

Commuter Parking Fees - Quarterly Parking Permits

Emergency Transportation Fees

Hotel/Motel Tax

License Fees

Places for Eating Tax

Private Engineering Fees

Property Taxes

Public Hearing Fee Schedule for Plan Commission and ZBA Petitions/Applications

Sales Tax

Telecommunications Tax & Utility Tax Water and Sewer Rates